Thursday, 28 April 2016

Basic Functions Of SAP SD

Texts in Sales and Distribution


In a business relationship, it is essential that business partners exchange information regularly throughout the logistics chain. In Sales and Distribution processing, this exchange of information is supported by texts in master records and documents, which can be flexibly tailored to suit individual customer requirements.
Texts can be used in numerous areas of Sales and Distribution, such as:
  • Sales notes for customers
  • Sales texts for materials
  • Explanations in order confirmations
  • Shipping instructions in deliveries
You can define as many text types as you require for master records and documents (sales texts, shipping texts, internal notes, supplement texts, and so on).
You make the settings for the texts in Customizing for Sales and Distribution under Text Control.


The texts, which serve to provide information in the system and for creating documents, can be stored in the following locations:
  • In the customer master record
  • In the material master record
  • In the SD documents
You can use the following editing and control functions for text processing:
  • The system can propose default texts from the master records in the SD documents. You must make the required settings in Customizing under Text Control .
  • You can copy from a reference SD document to another SD document – from an inquiry to a quotation, for example, or from an order to a delivery.
    • You can copy the texts on a language-specific basis.
    • You can change copied texts.
  • You can integrate standard texts into SD documents.
  • There are different functions available for the different file formats.
    • You can create SCR files and edit them in the editor.
    • You can upload DOC and RTF files. You create a file in this process and can then overwrite it.
      You can subsequently display DOC files in a separate browser session, but cannot change them.
    • You cannot display RTF files in the Web Dynpro environment.
    • You can delete SCR, DOC, and RTF files.

Creating Tax Records


To create a tax condition record:
  1. Choose Start of the navigation path Logistics Next navigation stepSales/distribution Next navigation stepMaster data Next navigation step. End of the navigation path
  2. You reach the Sales Master Data screen.
  3. Choose Start of the navigation path Pricing Next navigation stepTaxes Next navigation stepCreate Next navigation step. End of the navigation path
  4. You reach the data Select Countries for Maintaining Tax Conditions screen.
  5. Position the cursor on the country for which you want to maintain a tax record and choose Tax records.
  6. Enter the relevant data.
  7. To save the tax record, choose Save.

Account Determination


To be able to use revenue recognition, you should select several special general ledger accounts. Choose: Sales and Distribution -> Basic Functions -> Account assignment/Costing -> Revenue Recognition
Determining the Revenue Account

Revenue recognition uses revenue account determination. To set up revenue account determination, use transaction VKOA.

Determining Non-Billed Receivables Accounts

The account for non-billed receivables is a special general ledger account, used to determine revenue which has been implemented but not yet billed.
If you want to set up an account, join an account with non-billed receivables together with a customer reconciliation account which is a part of your chart of accounts. You can use the transaction OVUR for this.
The standard system has the balance sheet account 142100 for non-billed receivables in the USA and in Canada (Accruals and Deferred Income).

Determining the Deferred Revenue Account

The deferred revenue account is a special general ledger account, used to determine revenue which has been billed but not yet implemented.
The system determines the deferred revenue account for a document item using standard SD account determination. Use the transaction VKOA for this.


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